Quick Parts are a handy new feature in Word 2007 that allows you to save text or graphics in what Microsoft calls “Building Blocks” and then call it up quickly when you need it. This is especially handy for inserting information such as a Company Name, Logo, Company Address or any other information that you use often.
To create a Quick Part, select the text you want to save, click the Quick Parts button on the Insert Ribbon and click Save Selection to Quick Part Gallery. The selection will then be available to you whenever you click the Quick Parts button. When selecting text for a building block, make sure that you select the ending paragraph mark if you wish to save the formatting as well.
When creating a Quick Part, you will be asked for information before saving your Quick Part. Entering this information correctly will help you quickly find the text that you have saved:
- Name – A meaningful name for your building block.
- Gallery – To organize your blocks, you can place them in a Gallery. This helps you to quickly find them again.
- Category – Word provides one category – “General”. You can create your own to better organize your blocks.
- Description – A meaningful description can help you to find your blocks later on.
- Save In – Choose the template where you want to save the block.
- Options – Here you can choose Insert the Content on Its Own Page to insert your block on a new blank page, Insert in Own Paragraph to ensure the block is not included in an existing paragraph or Insert Content Only to insert the block at the insertion point.
To organize and/or delete building blocks, use the Building Blocks Organizer from the Quick Parts menu. Here, you can edit the properties of existing building blocks as well as delete or insert building blocks in your document. Microsoft Word includes many predefined building blocks that you can use. You may wish to spend some time exploring some of the available blocks.
To Create a Quick Part:
- Select the text you want to reuse. To include paragraph formatting, make sure you select the ending paragraph mark.
- Click the Insert tab on the Ribbon.
- Click the Quick Parts button and click Save Selection to Quick Part Gallery.
- Enter in the desired properties for the Quick Part.
- To insert a Quick Part that you have saved, click the Quick Parts button and choose the Quick Part you want to use.
To Organize or Work with Built-in Quick Parts
- Click the Insert tab on the Ribbon.
- Click the Quick Parts button and click Building Blocks Organizer.
- To sort the Quick Parts list by category, click the Category column heading.
- To edit a Quick Part building block’s properties, click the building block and click the Edit Properties button. Make your changes.
- To delete a building block, click the block to select it and then click the Delete button.
- To preview a building block, click the building block to select it. A preview will display in the Preview Window in the right pane.
- To insert a building block, click the building block to select it and then click the Insert button.
- Click Close when finished.
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