Inserting a Subdocument into a Master Document in Word 2007

Yesterday, we looked at how to create a Master Document.  Once you have completed creating your Master Document, you will next want to insert your Subdocuments into it.  There are two ways to do this— either create a new subdocument and enter all the text, graphics, etc. for the document or use an existing file.  Even if you create a new subdocument, it will be saved as a separate file.  Once again, you will need to be in Outline View.

After you have inserted your subdocuments, double-clicking on the plus symbol next to the subdocument heading will expand and collapse that subdocument.

To Create a New Subdocument

1. Open the Master Document.
2. Click the View tab on the Ribbon if necessary.
3. Click the Outline button on the Document Views group of the Ribbon Or click the Outline button on the bottom right of your screen.
4. Click the Show Document button on the Master Document group.
5. If necessary, expand any existing subdocuments.
6. Set the insertion point where you wish to create a new subdocument.
7. Click the Create button. 
8. Enter desired headings and text for subdocument. >
9. Click the Close Outline View button.
10. Click the Save button.

To Insert an Existing Document as a Subdocument 

1. Open the Master Document.
2. Click the View tab on the Ribbon if necessary.
3. Click the Outline button on the Document Views group of the Ribbon Or click the Outline button on the bottom right of your screen.
4. Click the Show Document button on the Master Document group.
5. If necessary, expand any existing subdocuments.
6. Set the insertion point where you insert a subdocument.
7. Click the Insert button on the Master Document group.
8. Navigate to the folder that contains the subdocument you want to insert.  Select the document and then click Open.
9. To open the subdocument, double-click the subdocument Or ctrl + click the subdocument link.

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Tagged as: Master Documents, Microsoft Office Tips, Subdocuments, Word Tips