Creating an Index in Word 2007

Before creating an index, you must first mark the index entries in your document. Once all desired index entries are marked, you then generate your index. To mark an entry, set the insertion point at the desired entry and click the Mark Entry button on the Index group of the References Ribbon or press the Alt + Shift + X keystroke combination. When the Mark Index Entry dialog box appears, enter the desired Main entry heading and a subentryheading for the index. Once you mark an index entry, Word adds a special XE (Index Entry) field to your document which is only visible when the Show/Hide button is activated. Add any additional index options and/or formatting as desired.

After you’ve marked all the index entries that are to be included in your index, choose an index format, and then build the actual index. Word will assemble all of the marked index entries, sort them alphabetically, reference their page numbers, and display the index in the document.

To Create an Index:

1. Set the insertion point to where you wish the index to refer.
2. Click the References tab on the Ribbon.
3. Click the Mark Entry button on the Index group OrPress the Alt+Shift+X keystroke combination to mark the entry.
4. Enter the Main Entry heading and Subentry Heading (if applicable).
5. Set any other Index options or formats as desired.
6. Repeat steps 1 – 4 until all desired entries are marked.
7. Click the Insert Index button.
8. Choose the desired index style from the Formats drop-down list.
9. Choose any other desired options.
10. Click OK to generate the index.

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Tagged as: Microsoft Office Tips, Word 2007 Tips