In addition to creating your own tasks in Outlook, you can create tasks that are assigned to others. When assigning a task to someone else, they are sent a task request via e-mail. The person who receives the task request can decline the task, accept it or assign it to someone else. If they decline the task, it is returned to the original initiator of the task.
The person who accepts the task becomes the owner of the task. The owner is the only one who can make changes to the task. When the owner completes the task, Outlook automatically sends a notification to the person who originally assigned the task as well as to any other prior owners.
To Assign a Task to Someone Else
- To create and assign a new task, select File > New > Task Request from the menu.
- To assign an existing task, double-click the task to open it and click the Assign Task button on the Ribbon in the Task dialog box.
- In the To box, enter the e-mail address of the person to whom you want to assign the task
Or
Click the To button, select the person from your Contacts list and then click the To -> button. Click OK. - In the body text box, enter any instructions or information about the task.
- Enter any other desired task information
- Click Send
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