Mail Merge in Word 2007 Part 3: Writing Your Letter

This is part 3 of our series on how to create a mail merge in Word 2007.

In Part 2 of our Mail Merge series, you learned how to create a data source. Once this is done, you are ready to write the letter that will be sent out to all selected recipients and insert your merge fields. The merge wizard provides you with both a greeting line and an address block that you can format to your liking. You can also insert additional merge fields anywhere in your letter by setting the insertion point at the location where you wish to insert a merge field, choosing More Items from Step 4 of the Mail Merge Task Pane, and then clicking Insert.

To Write your Merge Letter

1. Type the letter text that will appear in each letter.
2. Set the insertion point where you wish a merge field to appear.
3. To insert the address, click on Address block, choose any desired options, and then click OK.
4. To insert a greeting line, click on Greeting line, choose any desired options, and then click OK.
5. To insert additional merge fields, click More items, select the merge field you wish to insert, and then click the Insert button.

Tip: You also insert merge fields into your document from the Ribbon. Click the Insert Merge Field button and choose the merge field you want to insert. To insert an address block or a greeting, click the Address Block or Greeting Line button to display the appropriate dialog box.

Similar Posts:

• Mail Merge in Word 2007 Part 1: Setting Up a Merge Letter
• Mail Merge in Word Part 4: Previewing Your Letter
• Mail Merge in Word Part 5: Completing the Merge
• Mail Merge in Word 2007 Part 2: Selecting the Data Source
• Managing Junk E-Mail in Outlook 2010
• Disable Outlook’s AutoComplete Feature
• Adding a Text Field to a Form in Word

Tagged as: Microsoft Office Tips, Word Tips