Mail Merge in Word Part 4: Previewing Your Letter

This is part 4 of our series on how to create a mail merge in Word 2007.

In part 3, we learned how to write the text for your merge letter. After writing the text of your letter and inserting the desired merge fields, you can then preview the individual letters before completing the merge. Previewing letters allows you to see how the letters will look when printed. This is also your opportunity to proof your letter for any errors. By clicking on the < or >, you can move to the previous recipient in your list or the next recipient in your list, respectively. From the Mail Merge Task Pane, you can also exclude any recipient from the final merge document.

If you want to find duplicate records, find a specific recipient, add sorting, filtering, or exclude additional recipients, click the Edit recipient list link to display your list.

To Preview your Merge Letters

1. Click Next: Preview your Letters in the Mail Merge Task Pane.
2. Click > to move to next recipient letter.
3. Click < to move to previous recipient letter.
4. Click Exclude this recipient to eliminate current recipient from the mail merge.
5. To find duplicate records, find a specific recipient, add sorting, filtering, or exclude additional recipients, click the Edit recipient list link and make your changes.

Similar Posts:

• Mail Merge in Word Part 5: Completing the Merge
• Mail Merge in Word 2007 Part 1: Setting Up a Merge Letter
• Creating a Recipient List in Word 2007
• Mail Merge in Word 2007 Part 3: Writing Your Letter
• Mail Merge in Word 2007 Part 2: Selecting the Data Source
• Assigning Tasks to Others in Outlook 2007
• Grouping & Sorting Records in Access 2007 Reports

Tagged as: Microsoft Office Tips, Word Tips