Creating a Recipient List in Word 2007

In the past few posts, have just seen how to create a merge letter using an existing data source. However, you can type in your own recipient list into Word during Part 3 of the Merge Wizard by choosing Type a new list from the Mail Merge Task Pane. The New Address List dialog box will display, into which you enter your records. You can add, delete or edit your recipient list at anytime by clicking Edit Recipient List from the task pane. You can also click the Select Recipients button on the Mailings Ribbon and click Type New List from the menu.

Once you are finished typing in your list, Microsoft Word will prompt you to save and provide a file name for your data source file. This way, it can be used for additional merge documents in the future. The default folder for data source files is My Data Sources (located in the My Documents folder). If you prefer, you can save your data source file elsewhere.

Adding a Recipient

To Create a Recipient List

1. In Step 3 of the Mail Merge wizard, click the Type a new list radio button and then click Create.
   Or
   Click the Select Recipients on the Mailings Ribbon and click Type New List.
2. Type in address information in the New Address List Box
3. Click New Entry to add a new record.
4. Click Close when finished.
5. From the Save Address List dialog box, navigate to the directory where you wish to save your data source.
6. Type in the name for your data source in the File name box.
7. Click Save.

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Tagged as: Microsoft Office Tips, Word 2007 Tips