Adding a Drop-Down List Field to a Form in Word

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We continue our topic of Forms in Word by looking at Drop-Down List Fields.  Drop-down List fields are used when you want to contol the user’s entries to a limited choice. When a user enters the drop-down list field, an arrow appears on the right. Clicking the arrow displays the choices from which the user can pick.

The list choices are added by entering them into the Drop-Down Form Field Options dialog box. Enter each item into the Drop-down item box and then click the Add button. Once you have added all of the list items, you can then order the items in the list to your satisfaction by selecting the item and choosing the Move Up or Move Down button until item is in the desired position.

To Add a Drop-Down List Form Field

1. Set the insertion point where you wish to insert the form field.
2. Click the Legacy Tools button on the Controls group and click the Drop-down Form Field icon.
3. Double-click the drop-down form field.
4. In the drop-down item box, type the item to be added to the list.
5. Click the Add button.
6. Repeat steps 4 and 5 until all items have been added to the list.
7. To order items, select the item to be moved, and then click the Move Up or Move Down button until the item is in the desired position.
8. Click OK.

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Tagged as: Microsoft Office Tips, Word Tips