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If you frequently send out e-mail messages to a specific group of recipients, you can create a contact group (formerly referred to as a distribution list). A contact group is a collection of specific contacts from your contacts list, making it easy to send e-mail to a particular set of people, such as business associates, relatives or your Friday night pool league members.
A message sent to the contact group goes to all recipients that make up the group. The Contact Group is stored in your Contacts folder under the name that you provide. Any time you want to send a message to everyone in the group, use the contact group name in the To line of your message.
To create a new contact group, click the New Contact Group button on the Ribbon and then type in the name for your list in the Name box. To add members from your Contacts list to the group, click the Add Members button on the Ribbon and choose From Outlook Contacts from the menu. Either double-click a contact’s name to add it to the list or select the contact and then click the Members -> button. To add an e-mail address that is not in your contact list, click the Add Members button, click New E-mail Contact from the menu and then fill in the contact’s information.
To Create a Contact Group
1. Click Contacts in the left pane.
2. Click the New Contact Group button on the Ribbon.
3. Click in the Name box and type in a name for your contact group.
4. To Add Members from your Contacts list:
a. Click the Add Members button on the Ribbon.
b. Click From Outlook Contacts from the menu.
c. Select the contact you want to add to the list and click the Members -> button.
Or
Double-click the contact you want to add to the list
5. To Add Members that are not in your Contacts list:
a. Click the Add Members button on the Ribbon.
b. Click New E-mail Contact
c. Enter in the contact’s display name and e-mail address. Click the checkbox next to Add to Contacts to add the contact to your Contacts list.
6. Click OK when finished. The contact list is saved in the Contacts folder with the name that you provided.
Applies to: Outlook 2010
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