If you have the same data that you need to enter into several cells that are not next to each other, there is no need to enter it in manually or use copy and paste. Simply select the noncontiguous cells and use Ctrl + Enter to fill the cells with your data.

To enter data all at once into noncontiguous cells:

1. Hold down the Ctrl key and select all of the cells into which you want to enter data (Holding down the Ctrl key allows you to select noncontiguous cells).
2. Type your data.
3. Press the Ctrl + Enter keystroke combination. Excel will enter the data you typed into all of the cells you selected.

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Using the Ctrl key and an arrow key, you can quickly navigate to the last populated cell in any direction. Thus, Ctrl + Right Arrow brings you to the last populated cell on the right side of your page, Ctrl + Down Arrow brings you to the last cell with data in the worksheet, etc. This is much faster than pressing the Page Down key to find the last row of data in your worksheet.

Additionally, if you press the Ctrl + Arrow + Shift keystroke combination, Excel will select all of the data between the active cell and the end of the range, as determined by which arrow key you press.Similar Posts:

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You may or more not know that you can display all of the Formulas in your worksheet by clicking the Formulas tab on the Ribbon and then clicking the Show Formulas button on the Ribbon. This will display the actual formula in each cell of your worksheet that contains one.

But you can also toggle the display of formulas from any tab of your worksheet by using the Ctrl and ~ keystroke combination (Ctrl + ~). If you wish to display the dependent cells for a specific formula as well, select the cell for whose formula you wish to show dependencies.

To Toggle the Display of Formulas in Cells:

1. Press the [Ctrl] and ~ keystroke combination.
2. To display dependent cells for a formula, select the cell before typing in the keystroke combination.

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Very often, data that is imported into Excel needs to be formatted. You may find that when importing numbers, Excel will import your data as a text format – and often with spaces before the data. Converting the text to a number format using the Format Cells command will not clear the spaces – they will remain.

One way to remove any leading spaces from data in a cell is to use the Value and Trim function. For instance, if I wanted to remove the spaces from cell A4, the formula would be:

=VALUE(TRIM(A4))

If your goal is to remove the spaces AND convert the text data to number format, select the cells that contain the data, click the Smart Tag button and choose “Convert to Number”.

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You may find yourself needing to compare two worksheets in the same workbook simultaneously or needing to work on two worksheets at the same time. With Excel, you can view multiple worksheets in your workbook in the same window by using the New Window and Arrange All commands on the View Ribbon. This is referred to as Creating a Workspace. You will first need to open a second window and then position the worksheets in the desired arrangement (tiled, horizontal, vertical or cascade). Once you have attained the desired window arrangement, you can save your workspace or window arrangement for the next time you open the workbook.

To Create a Workspace

1. Open the workbook file(s) you for which you want to create a workspace.
2. Click the View Tab on the Ribbon.
3. Click the New Window button on the Window group to add a second window.
4. Click the Arrange All button on the Window group.
5. Click the check box next to Windows of Active Workbook.
6. Click the radio button next to the window arrangement you want.
7. Click the desired worksheet tabs in each window.

To Save a Workspace

1. Click the View Tab on the Ribbon.
2. Click the Save Workspace button on the Window group.
3. Navigate to the folder where you want to save your workspace.
4. Type the name for your workspace in the File name text box.
5. Click the Save button.

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When entering data into cells, the default alignment is left-aligned along the bottom for text and right-aligned along the bottom for numbers. Excel supplies many other alignment options from which to choose – left alignment, right alignment, center alignment, as well as horizontal and vertical alignment options.

The alignment options are available on the Alignment group on the Home Ribbon:

• Align Left – Aligns cell contents along the left edge of the cell
• Align Right – Aligns cell contents along the right edge of the cell
• Center – Centers the cell contents within the cell
• Top Align – Aligns text to the top of the cell
• Middle Align – Aligns text so that it is centered between the top and bottom of the cell
• Bottom Align – Aligns text to the bottom of the cell
• Orientation – Allows you to rotate text
• Decrease Indent – Decrease the margin between the border and the text in the cell
• Increase Indent – Increase the margin between the border and the text in the cell
• Wrap Text – Wraps the text within a cell so it does not cross adjoining cells or get cut off

Alignment Commands

Other alignment options are available from within the Format Cells dialog box.

To Change the Alignment of Data within Cells

1. Select the cell or cell range whose data you wish to align.
2. Click the desired alignment button on the Alignment group on the Home Ribbon
   OR

1. Select the cell or cell range whose data you wish to align.
2. Display the Format Cells dialog box.
3. Click the Alignment Tab.
4. Choose options from the Horizontal and/or Vertical combo box.
5. Select any desired additional options such as Wrap Text, Orientation or Text Direction.
6. Click OK.

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After you begin creating worksheets in your workbook, you may decide that the worksheets are not in the order that you would like. You can rearrange the worksheets in your workbook by clicking the tab of the worksheet you would like to move and then dragging it to the new location. As you drag, a small black arrow appears marking the new location of the sheet should you release the mouse button.

To Reposition a Worksheet

1. Click and hold the left mouse button on the tab of the worksheet you wish to move.
2. Drag the worksheet to the new location.
3. Release the mouse button.

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When you want to create a formula which uses data from several worksheets, you create a 3-D Formula. A 3-D Formula is created using 3-D References, that is to say, references to cells in a different worksheet. To create a 3-D Reference, the format is:

‘Sheet Name’!Cell Name

For example, suppose we have three sheets named 2000, 2001 and Yearly Totals. In the Yearly Totals sheet, we want to calculate the sum of the values in cell C18 from both the 2000 and 2001 sheets. Thus, our formula in the Yearly Totals worksheet would be:

=‘2001’!C18 + ‘2000’!C18

To use a function such as SUM, AVERAGE, etc. in our 3-D formula, the format is:

=SUM(‘Sheet1:Sheet2’!C12:C35)

You can create your 3-D formula yourself by typing it into the cell or you can manually select the appropriate worksheets and cells to include in your formula.

To Create a 3-D Formula

1. In the cell where you want your formula to display, type = and the beginning of the formula, such as: =Sum(
2. Group the worksheets whose data you will include in the formula if the data is in the same cell address in each worksheet.
3. Select the cell or cell range to include in the formula.
4. Type the remainder of the formula if applicable and press Enter.

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Sometimes you may wish to remove a row or column from view but not permanently delete it from your Excel worksheet. For instance, you may wish to print out only relevant rows or columns from your worksheet. Excel allows you to temporarily hide a row or column from view using the Hide command. When a row or column is hidden, note that the row heading or column heading disappears from view as well. Hidden objects can still perform and be included in calculations.

To unhide a column or row, you must first select the rows or columns adjacent to the hidden one(s) before using the unhide command

Hidden Row 5 Disappears from View

To Hide Columns

1. Select the column or columns to be hidden.
2. Right-Click and choose Hide from the pop-up menu.

To Hide Rows

1. Select the row or rows to be hidden.
2. Right-Click and choose Hide from the pop-up menu.

To Unhide Columns

1. Select the columns to the left and right of the hidden one(s).
2. Right-Click and choose Unhide from the pop-up menu.

To Unhide Rows

1. Select the rows above and below of the hidden one(s).
2. Right-Click and choose Unhide from the pop-up menu.

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You can easily copy an entire worksheet in Excel, including all of its data and formatting by using the Move or Copy Sheet command from the menu. Excel provides a sequential number after the worksheet name to allow you to distinguish between the new sheet and the original sheet. For example, if you copied a sheet named June Sales, the new copied sheet would be named June Sales (2). You can copy a worksheet to any workbook that is open, to the current workbook or to a new workbook file. You can also copy a worksheet manually by pressing and holding the Ctrl key and then dragging the worksheet tab with your mouse to the new location.

To Move or Copy a Worksheet

1. Click on the Worksheet tab of the sheet you wish to copy.
2. Right-click and choose Move or Copy from the contextual menu.
   Or
   Click the Format button on the Home Ribbon under the Cells group and choose Move or Copy Sheet under the Organize Sheets category.
3. Select the Workbook into which you wish you copy the worksheet (the default is the current workbook).
4. Select the location of the new sheet in the Before Sheet list box.
5. Click the check box next to Create a Copy to copy the worksheet rather than move it.
6. Click OK.

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