PCM Courseware » Macintosh Tips

Create a Contact Group in Outlook 2010

rhyttinen — Wed, 18 Jan 2012 07:00:49 +0000

If you frequently send out e-mail messages to a specific group of recipients, you can create a contact group (formerly referred to as a distribution list). A contact group is a collection of specific contacts from your contacts list, making it easy to send e-mail to a particular set of people, such as business associates, relatives or your Friday night pool league members.

A message sent to the contact group goes to all recipients that make up the group. The Contact Group is stored in your Contacts folder under the name that you provide. Any time you want to send a message to everyone in the group, use the contact group name in the To line of your message.

To create a new contact group, click the New Contact Group button on the Ribbon and then type in the name for your list in the Name box. To add members from your Contacts list to the group, click the Add Members button on the Ribbon and choose From Outlook Contacts from the menu. Either double-click a contact’s name to add it to the list or select the contact and then click the Members -> button. To add an e-mail address that is not in your contact list, click the Add Members button, click New E-mail Contact from the menu and then fill in the contact’s information.

To Create a Contact Group

1. Click Contacts in the left pane.

2. Click the New Contact Group button on the Ribbon.

3. Click in the Name box and type in a name for your contact group.

4. To Add Members from your Contacts list:
a. Click the Add Members button on the Ribbon.
b. Click From Outlook Contacts from the menu.
c. Select the contact you want to add to the list and click the Members -> button.
Or
Double-click the contact you want to add to the list

5. To Add Members that are not in your Contacts list:
a. Click the Add Members button on the Ribbon.
b. Click New E-mail Contact
c. Enter in the contact’s display name and e-mail address. Click the checkbox next to Add to Contacts to add the contact to your Contacts list.

6. Click OK when finished. The contact list is saved in the Contacts folder with the name that you provided.

Applies to: Outlook 2010Similar Posts:

Microsoft Office Courseware 2011 for Mac

rhyttinen — Fri, 13 Jan 2012 16:59:41 +0000

We have just released the first course in the Microsoft Office 2011 for Mac series: Word 2011 – Level 1 to the PCM Courseware library. Excel Level 1 is forthcoming. We hope to have all of the Office 2011 courses completed within the next couple of months.

Anyone purchasing a license for the Macintosh Library courseware now will be entitled to all of the Office 2011 for Mac courses, in addition to any other courses we release for the Mac in the coming year.Similar Posts:

Using Signatures in Outlook 2010

rhyttinen — Thu, 03 Feb 2011 16:01:15 +0000

A signature is informational text that is inserted at the end of e-mail messages. Signatures often include information such as your name, your business name, your department, your Web page address or a witty saying (often referred to as a Tagline). You can choose to insert a signature at the end of every outgoing message or only insert it into specific messages.

To create a new signature, click the File tab, click Options from the Outlook menu, click Mail in the left pane and then click the Signatures button. From within a new message window, click the Signatures button under the Compose message area. This will display the Signatures and Stationery dialog box. Click the New button, type a name for your signature and then click OK. Next, type in the text for your signature in the lower pane in the Edit Signature area. Press Enter to insert a new line. Use any of the formatting tools in the Edit Signature area ( Font Type, Font Size, Font Color, alignment, etc.) to add any desired formatting to your signature. You can even attach your contact information as a Business Card. When you are finished, click the Finish button. You can have more than one signature – just click on the New button in the Create Signature dialog box to add additional signatures.

Once you have created your signature, you can choose to automatically insert it into all outgoing messages. Click the E-mail account drop-down list to select the account for which you want to designate a signature. Then, click the New Messages drop-down list to select the signature you want to use. You can have a different signature for each account, if you so choose. If you want a signature to appear on messages that you reply to or forward, click the Replies/forwards drop-down list and choose the signature you want to use.

If you prefer to insert your signature manually into individual messages, select (none) from the Signature for new messages box. Then, when you compose the message, click the Signature button on the Message Ribbon and select the signature from the list that you want to include in the message.

To Add a Signature to Your Messages

To create a new signature:
a. Click the File tab on the Ribbon and then click Options from the Outlook menu.
b. Click Mail in the left pane.
c. Click the Signatures button to display the Signatures and Stationery dialog box.
d. Click the New button.
e. Type the name for your new signature and click OK.
f. Choose a font type and font size for your signature from the Edit Signature area.
g. Add any other formatting (Bold, Italics, etc), pictures or links if desired.
h. Type the text for your signature in the text box.
i. Click OK.
j. Repeat steps c through h for each additional signature you want to create.
k. Click OK to close the Options dialog box.
To include a signature with all outgoing messages for an account:
a. Click the File tab on the Ribbon and then click Options from the Outlook menu.
b. Click Mail in the left pane.
c. Click the Signatures button.
d. Click the E-mail account drop-down list and select the account for which you want to designate a signature.
e. Click the New Messages drop-down list and select the signature you want to use.
f. Click the Replies/forwards drop-down list and select the signature you want to use for messages you reply to or forward.
g. Click OK.
To insert a signature in individual messages:
a. Compose your message.
b. Click the Signature button on the Message Ribbon and select the signature from the list that you want to include in the message.Applies to: Outlook 2010

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Customizing Sparklines in Excel 2010

rhyttinen — Fri, 17 Sep 2010 06:00:19 +0000

Once you have added Sparklines to your spreadsheet, you can then customize them from the contextual Design tab on the Ribbon. The Design Ribbon contains options such as displaying high and low points, displaying negative points, changing the style of the Sparklines, or changing the marker color. Axis options also allow for additional customization.

Sparklines contextual Design tab

To Customize Sparklines

Click on any one of the Sparklines to display the contextual Design tab.
Click the Design tab.
To change the type of Sparkline, chose Line, Column or Win/Loss from the Type group.
To display or hide data Points and Markers, check or clear the checkbox next to the desired option on the Show group.
To change the style of the Sparklines, choose the style you want from the Style group. Click the More button to display additional styles.
To change the color of the Sparklines, click the Sparkline Color button on the Style group and choose the desired color from the color palette.
To change marker color, click the Marker Color button on the Style group, point to the marker whose color you want to change and choose the desired color from the color palette.
To modify axis options, click the Axis button and make your selections.
To ungroup a Sparkline so that you can apply separate formatting to it, select the cell that contains the Sparkline that you wish to separate from the others and click the Ungroup button. To Group Sparklines, select all of the Sparklines you wish to group and click the Group button.
To change the underlying data source for or the location of the Sparklines, click the Edit Data button on the Sparklines group and make your desired selections.

Applies to Excel 2010

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Navigating Tabs in Safari

rhyttinen — Sat, 16 May 2009 07:00:50 +0000

A quick way to navigate through your tabs in Safari is to hold down the Ctrl key and then press & release the Tab key. This will move you forward through all of your open Safari tabs. To navigate in the reverse direction, use Ctrl + Shift + Tab.

By the way, this works for Firefox as well.Similar Posts:

Quickly Insert a Footnote in Word

rhyttinen — Wed, 13 May 2009 07:00:10 +0000

If you create manuscripts that require a lot of footnotes, you no doubt already know that you can add a footnote by clicking the References tab on the Ribbon, clicking the Insert Footnote button and then typing in your footnote.

An even quicker way – eliminating the need to switch to a different Ribbon tab – is by using the keystroke combination CTRL + ALT + F.

This will automatically create a new footnote in your document so all you have to do is type in your text. If you enter a lot of footnotes, this can be a time-saver.Similar Posts:

Using RSS in Safari

rhyttinen — Wed, 25 Feb 2009 18:32:04 +0000

Introduced in the previous version of OS X, is support for RSS. With RSS support, Safari lets you view RSS feeds of articles in the browser window and includes several RSS feeds to get you started. RSS – an acronym for “Really Simple Syndication” or “Rich Site Summary” – is a new technology that allows you quickly scan large numbers of articles. Many popular Websites provide RSS feeds enabling you to keep up with the latest news and information. Using RSS feeds, you can scan articles from several Websites in one window as well as receive notification when new articles are added to a site. An RSS feed displays titles and a brief description of many articles in a list format, allowing you to decide if you wish to view the entire article.

When a Web site has an RSS feed, Safari displays an RSS icon on the right-hand side of the Address bar as shown above. Click on the RSS icon to view the feed.

Mac OS X Hints RSS Feed

On the right-hand side of the RSS feed window, Safari providess several options. You can drag the slider to modify how much of an article summary is displayed. You can also sort articles by date, time, source and whether the articles are new. You also have the ability to view recent articles for a specific time period – All, Today, Yesterday, Last Seven Days, etc. To return to normal view, click the RSS icon again.

Safari’s Bookmarks folder contains several RSS feed sites in the All RSS Feeds folder to get you started. This folder will also contain any RSS feed sites from your Bookmarks menu or Bookmarks bar that you have personally added.

An RSS feed provides the titles and summaries for many articles on a Website. Safari displays this information in a simple list from where you can search the list for articles on a specific subject, choose the length of their summaries, and sort them by date or title.

To Use RSS with Safari

Navigate to a Web site that contains an RSS feed.
Click on the RSS icon on the right side of the Address Bar.
Click on the Read More link to view an entire article.
Choose any additional sorting or viewing options in the right-hand pane of the RSS window.
To return to normal non-RSS view, click the RSS icon again.
To view a list of the RSS links on your computer, click the Show Bookmarks button and then click the All RSS Feeds folder.

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Home and End Keys on the Macbook Pro

rhyttinen — Mon, 23 Feb 2009 23:29:44 +0000

Photo courtesy of existentist

There is no Home key or End key on the Macbook Pro keyboard. However, you can still execute the equivalent commands. For the Home command, press down the Fn + Left Arrow keystroke combination. For the End command, press the Fn + Right Arrow keyboard combination.

If you are using Microsoft Word, using the Command + Fn + Left Arrow to move to the beginning of the document and the Command + Fn + Right Arrow to move to the end.Similar Posts:

Use TweetDeck to Access Twitter

rhyttinen — Thu, 19 Feb 2009 23:06:00 +0000

If you use are a Twitter user, you might want to check out TweetDeck, a desktop application that allows you to post Tweets to your account and manage your Twitter feed. It is available for OX X, Windows and Linux.

One of my favorite features is the Group feature, which allows you to create separate columns that include only the people you specified. You can easily add people to or remove people from your groups.

Other features include a Replies column, the ability the filter by tweet text, username, source or timeframe, continuous updates, and more.

And it’s free!

Download TweetDeckSimilar Posts:

Set Applications to Automatically Launch at Startup

rhyttinen — Tue, 17 Feb 2009 23:28:37 +0000

In yesterday’s post, we looked at how to hide programs that automatically start up when you log onto you Mac so that they run in the background. Today, I’m going to show you how to add programs to your start up list. These are applications that you want to immediately launch when you login. For example, every morning I start Apple Mail, my blog reader (NetNewsWire) and OmniFocus. So rather than manually click on them, I have added them to my start program list. What the heck, it saves a couple of mouse clicks.

To Add Applications to the Startup List:

Click the Apple > System Preferences
Click Accounts
Click on your user name in the left window
Click the Login Items tab
Click the plus symbol (+) on the bottom of the login items window.
Click Applications in the left pane.
Click the application you want to have automatically launch and then click Add.

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