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How to take a screenshot in Excel

Posted by Roger Hyttinen on

A handy feature in Excel is the ability to take a screenshot directly from within an Excel document. The Screenshot tool is located on the Illustrations group of the Insert Ribbon. When you click the Screenshot button, several screenshot samples from your open documents will display. You can either choose from the available sample screenshots or take your own screenshot by clicking the Screen Clipping option. If you select Screen Clipping, the active Excel document will be minimized and a resizable window will appear over next open window (whether this be another open document or your Desktop).

Note that the Screenshot feature is not available in documents saved in Excel 2003 format or earlier.

To Take a Screenshot

  1. Open the Excel document into which you wish to insert the Screenshot (you can also insert screenshots into Word and PowerPoint documents).
  2. Click the Insert tab on the Ribbon.
  3. Click the Screenshot button on the Illustrations group on the Ribbon.
  4. To insert one of the available screenshots from open windows, click the thumbnail for the screenshot you wish to use under the Available Windows area.
  5. To take your own screenshot, click Screen Clipping on the Screenshot menu and then trace around the area you wish to capture.

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