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How to Add a Header and Footer to your PowerPoint Slides

Posted by Roger Hyttinen on

Headers and footers refer to text that is displayed on the top or bottom of every page of your slides, notes or handouts. Headers and footers can consist of specific text, such as a company logo, the slide or page number, or a date. Headers will appear at the top of every printed page while footers will appear at the bottom of every printed page.

Header and Footer Window

Slides can contain only footers whereas Notes and Handouts can contain both headers and footers. Headers and footers can be applied to a single selected slide or to all of the slides in your presentation.

By default, Notes and Handouts include page numbers, but you have the ability to turn these off. You might choose to include no headers and footers on your slides but instead reserve them for notes and handouts for that presentation.

To Add a Footer to Slides

  1. Click the Insert tab on the Ribbon.
  2. Click the Header & Footer icon on the Text group.
  3. Click the Slide tab in the Header & Footer dialog box.
  4. To add an automatically updating date and time, click Update automatically under the Date and time area, and then select the desired date and time format from the drop-down list. To add a date and time that does not change, click Fixed, and type in a date and time.
  5. To display slide numbers on your slides, click the Slide Number check box.
  6. To add custom text to your footer, click the Footer check box and then type your text in the text box. 

    Insert Custom Footer Text
  7. To omit the footer from the first slide in your presentation, check the Don’t Show on Title Slide checkbox.
  8. To add the information to the selected slide, click Apply. To add the information to every slide in the presentation, click Apply to All.

To Add a Header to Notes and Handouts

  1. Click the Insert tab on the Ribbon.
  2. Click the Header & Footer button on the Text group.
  3. Click the Notes and Handouts tab. 

    Notes and Handouts tab
  4. To add an automatically updating date and time, click Update automatically under the Date and time area, and then select the desired date and time format from the drop-down list. To add a date and time that does not change, click Fixed, and type in a date and time.
  5. To display page numbers on your notes and handouts, click the Page Number check box.
  6. To add custom text to your footer, click the Footer check box and type your text in the text box.
  7. To add custom text to your header, click the Header check box and type your text in the text box. 

  8. To add the information to the selected slide note and handout, click Apply. To add the information to all notes and handouts in the presentation, click Apply to All.

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