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How to Insert Cross-References in a Microsoft Word document

Posted by Roger Hyttinen on

 A Cross-reference refers the reader to an object such as a table or a figure that appears in another location in the document. An example of a cross-reference would be: “For more information, see Table 3.4 on page 48.” Rather than typing in the page number yourself, Word automatically updates the number when using cross-references. Should you add, rearrange or delete pages from your document, the page number is automatically changed to reflect the new position of the pages.

Cross-Reference in a document

You can create cross-references to headings, figures, bookmarks, captions, numbered paragraphs, tables, footnotes or endnotes.

Cross-Reference dialog box

To Add a Cross-Reference to a Document

1. Set the insertion point where you wish to insert the cross-reference code.

Setting the insertion point

2. Click the References tab on the Ribbon.

3. Click the Cross-reference button on the Captions group.

Cross-Reference icon on the Ribbon

4. Select the item that you wish to reference from the Reference Type drop-down list.

5. In the For which Reference Type: list box, choose the item you wish to cross-reference. This might be a heading (heading 1, heading 2, etc.), a bookmark, a footnote, an endnote, a figure or an equation.

Select Reference Type

6. Select the type of cross-reference to be displayed from the Insert reference to: drop-down list (heading text, page number, heading number, etc.)

Choose the type of reference image

7. Select any additional options if desired.

8. Click the Insert button.

9. Click the Close button.

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