A Cross-reference refers the reader to an object such as a table or a figure that appears in another location in the document. An example of a cross-reference would be: “For more information, see Table 3.4 on page 48.” Rather than typing in the page number yourself, Word automatically updates the number when using cross-references. Should you add, rearrange or delete pages from your document, the page number is automatically changed to reflect the new position of the pages.
You can create cross-references to headings, figures, bookmarks, captions, numbered paragraphs, tables, footnotes or endnotes.
To Add a Cross-Reference to a Document
1. Set the insertion point where you wish to insert the cross-reference code.
2. Click the References tab on the Ribbon.
3. Click the Cross-reference button on the Captions group.
4. Select the item that you wish to reference from the Reference Type drop-down list.
5. In the For which Reference Type: list box, choose the item you wish to cross-reference. This might be a heading (heading 1, heading 2, etc.), a bookmark, a footnote, an endnote, a figure or an equation.
6. Select the type of cross-reference to be displayed from the Insert reference to: drop-down list (heading text, page number, heading number, etc.)
7. Select any additional options if desired.
8. Click the Insert button.
9. Click the Close button.
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