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PCM Courseware Blog — Microsoft Outlook

Quickly Find Dates in Outlook

Posted by Roger Hyttinen on

Quickly Find Dates in Outlook

If you need to find a date quickly on your Outlook calendar, there's no need to scroll through the weeks and months to find the date you want. Instead, use the Ctrl + G keystroke combination and then type in the date you want. You don't even need to type in the year if the date you're looking resides in the current year. For instance, you can type in: 3/29. Outlook also understands natural language so you can type in something like "60 days from now" or "6 weeks from now". To jump back to today's date, press Ctrl +...

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How to Backup Your Outlook Contacts

Posted by Roger Hyttinen on

How to Backup Your Outlook Contacts

These days, very few people maintain their list of contacts in paper address books. Instead, most of our contacts are stored in Outlook or in another email program or contacts application. But computers break and hard drives crash, leading many people to realize too late that they had neglected make a backup of their contacts. Thus, it is important to regularly back up your Outlook contacts, especially if they are important business contacts or if they are not stored anywhere else. It is recommended that you do not store your backup file on your main computer. If your hard drive...

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Automatically add travel and package delivery events to your Outlook calendar

Posted by Roger Hyttinen on

Automatically add travel and package delivery events to your Outlook calendar

Outook now includes the option of automatically adding travel information such as car rental reservations and airline tickets, as well as package delivery information automatically to your calendar. Outlook will retrieve travel and package information from your email and will pop the information into your calendar for you. The first time Outlook creates such an event for you, you'll receive the following message, along with information about the event being added: The thing with this feature, is that it is turned on automatically. If this is not what you want, you can turn it off or change its settings from...

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Save Time by Using Email Templates in Outlook

Posted by Roger Hyttinen on

Save Time by Using Email Templates in Outlook

Many people find that they email the same information over and over on a regular basis. Perhaps you run a business and receive the same customer inquires or questions on a regular basis. In this kind of situation, email templates can come in handy. A template is a snippet of content that you can reuse on an as-needed basis rather than typing the same content over and over. Quick Guide: To Create an Outlook Template Launch Microsoft Outlook and click Inbox in the left pane. Press the Ctrl + N keystroke combination to create a new blank message. Enter the...

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How to forward contact information as a business card in MS Outlook

Posted by Roger Hyttinen on

How to forward contact information as a business card in MS Outlook

 Outlook allows you to forward a contact’s information as an electronic business card. Most often, you’ll forward your own information to others so that they can add it to their contact list. You can send your business card in Outlook format, vCard format or Business Card format. The most common is vCard (abbreviation for Virtual Business Card) and is the standard format (.vcf files) for electronic business cards. The vCard format works in a variety of different applications and operating systems. Business Card format attaches the file in both Outlook and vCard format. If someone sends you a business card...

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